Completing an order submission form is the foundational pillar of a successful shipping process. The accuracy of each field within this form is paramount, holding substantial weight in contributing to the efficiency and legality of the shipment. At Luwjistik, we understand the pivotal role of accurate information in ensuring a seamless logistics experience, from submission to delivery. Therefore, this article provides information on navigating the order submission form for a seamless shipping experience.
You will learn the following:
Importance of Correct Information in Order Submission Form
The submission of accurate information in the order file is non-negotiable. It serves as the roadmap for every shipment, allowing for effective tracking, compliance with regulations, and smoother logistics operations. Only complete or correct data can lead to delays, fines, or even confiscation of the shipment. The essential fields in an order submission form demand meticulous attention to detail to prevent discrepancies.
Understanding the Order Submission Form for Order Items
Here is the detailed breakdown of the order items tab in the order submission form:
Field | Interpretation |
Order Code
(Mandatory) | A unique identifier is assigned to each order for tracking and management purposes. It must be filled in to distinguish between different orders. |
Description
(Mandatory) | A detailed description of the items being shipped. Ensure the description includes comprehensive information about the items for customs and shipping purposes. Include characteristics, materials, and any other relevant details. |
Quantity
(Mandatory) | Indicates the quantity of individual items being shipped. If multiple items are bundled in a single parcel, each item should be listed separately due to differing HS Code product categories. |
Product Code | Helps in referencing specific products for shipping purposes. If multiple items are bundled in a single parcel, separate rows should detail each item's product code due to different HS Code product categories. |
SKU | A Stock Keeping Unit (SKU) for internal inventory purposes. Not mandatory but aids in internal referencing for better tracking. |
Category
(Mandatory) | Specifies the correct category for each item. Accurate categorisation ensures proper handling and compliance with regulations. Please refer to Luwjistik's product category guidelines for accurate classification here. |
Price
(Mandatory) | Indicates the monetary value of each item. Items cannot have a zero price and should reflect the actual value of the item being shipped. |
Currency
(Mandatory) | Specifies the currency used for the listed prices. Any currency is acceptable, and automatic conversion can be done by our system. We also highly recommend opting for either the destination or origin country's currency for smoother transactions and customs clearance. |
Step-by-Step to Fill in the Order Submission Form
The process of filling out an order submission form requires precision and clarity. You can refer to our guidelines on how to fill in the submission form here.
Best Practices for Accurate Form Completion
Enrich your approach to form completion with these tried-and-true practices:
Thorough Descriptions: Ensure comprehensive details, including brands and type for adequate customs clearance
Separate Entries for Bundled Items: Each item should have individual entries for accurate categorisation.
Currency Consistency: Match currency to destination or origin for smoother shipping processes.
Internal Reference: Use SKUs for internal reference to help your administration process, though not mandatory.
Double-check Information: Review the form meticulously to avoid errors that could lead to delays or complications.
Example of Bad and Good Order Submission Form for Order Items
A. Bad Example
Here is the example of the bad form:
Order Code* | Description* | Quantity* | Product Code | SKU | Category* | Price* | Currency* |
1234O | ABCD Set Trial ABCD set trial face cream (10ml), spray mist (20ml) + ABCD Set Trial Lengkap Ampoule (5ml), sunscreen (50ml), soap (15gr) | 1 | 557 | PO-807131102307 | Health & Beauty | 800 | USD |
4567Y | Socks ABCD (Free size) 4 Pcs | 4 | 669 | PO-807131102306 | Fashion | 55,5 | USD |
8910A | Compact foundation ABCD (30ml) 2pcs | 2 | 998 | PO-012345678910 | Health & Beauty | 650 | USD |
B. Good Example
Here is the example of the good form:
Order Code* | Description* | Quantity* | Product Code | SKU | Category* | Price* | Currency* |
1234O | ABCD Set Trial | 1 | 557 | PO-807131102307 | Health & Beauty | 300 | USD |
ABCD set trial face cream (10ml) | 1 | 558 | PO-807131102308 | Health & Beauty | 265 | USD | |
ABCD Spray mist (20ml) | 1 | 559 | PO-807131102309 | Health & Beauty | 80 | USD | |
ABCD Ampoule (5ml) | 1 | 560 | PO-807131102310 | Health & Beauty | 40 | USD | |
ABCD Sunscreen (50ml) | 1 | 561 | PO-807131102311 | Health & Beauty | 50 | USD | |
ABCD Soap (15gr) | 1 | 562 | PO-807131102312 | Health & Beauty | 65 | USD | |
4567Y | Socks ABCD (Free size) | 4 | 669 | PO-807131102306 | Fashion | 55,5 | USD |
8910A | Compact foundation ABCD (30ml) | 2 | 998 | PO-012345678910 | Health & Beauty | 650 | USD |
Should you encounter any issues or have questions while using the portal, contact our dedicated support team at [email protected]. We are always ready to assist you.